Focus Foundation Privacy & Data Policy
Privacy & Data
This privacy and data policy sets out how Focus Foundation uses and protects any information that you give us.
The Foundation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, it will only be used in accordance with this privacy policy.
The Foundation may change this policy from time to time by updating this page. You should occasionally check this page to ensure that you are happy with any changes.
What we collect
We may collect the following information:
- name and job title
- contact and demographic information including email address
- your connections to other organisations (e.g. your employer)
- your preferences and interests
- details of your donations
- details of your grant applications
- records of your interactions with the Foundation, for example attendance at events.
What we do with the information we collect
Any personal information we collect will be used in accordance with the Data Protection Act 1998 and other applicable laws. The details we collect will be used:
- To comply with legal requirements
- To ensure accessibility onto our website.
- We will process your personal information for our legitimate business and charitable interests, which include some or all of the following:
- Internal record keeping
- Recording and processing of donations
- To claim Gift Aid on your donations
- To undertake statistical analysis
- To improve our communication and services
To occasionally contact you about our work. You will always have the ability to decline future contact.
To invite you to the Foundation hosted events that we think may be of interest to you.
To assess your eligibility for a grant.
We may combine information you provide to us with information available from external sources in order to gain a better understanding of our supporters and grant applicants and to improve the services that we provide.
The information that we obtain from other organisations may depend upon your privacy settings or responses you give so you should check them regularly. This information will be obtained from places such as Companies House and articles published in the national and local press.
Security
We are committed to ensuring that your information is secure.
Some of our suppliers run their operations outside the European Economic Area (EEA). Although they may not be subject to same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us, you agree to this transfer, storing or processing at a location outside the EEA.
In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Retention
We will not retain your information for longer than is necessary. This will normally be for a maximum of six years after our relationship with you has ceased although we are occasionally required to hold data for longer periods for specific programmes.
Link to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy.
Our website policy
We collect and use information throughout our website only as disclosed in this privacy policy.
Users are only required to register on this site if they wish to fill in an online grant application. The data we ask from you is necessary for us to provide the services you require. We collect information only from you, and not from third parties. The information we collect via this website may include:
- Any personal details you type in and submit, such as name, email address, etc. This is used to improve the content of our site and to ensure relevance of information.
- Your IP address (this is your computer’s individual identification number), and other technical information, which is automatically logged by our server. This is used to note your interest in our website and to ensure any changes that are made to the site are for your benefit.
- Session information stored in cookies. These do not include any personal information and are used to ensure that the correct data is extracted from the database (such as language preference).
- Under no circumstances will we hold sensitive payment details, such as your card number, expiry date, unless it is required to process your grant application. In this case, the data is transferred to an external—secure—database and not associated with your details held online. All credit card information is collected using Secure Socket Layers (SSL).
- We utilise a third party, Google, to track the usage and volume of users on our site. The information they collect is not in any way associated with the details we hold about you online.
Other websites
This statement only covers this website. Any other web sites which may be linked to by our web site are subject to their own policy, which may differ from ours.
Controlling your personal information
You may choose to restrict or use of your personal information in the following ways:
- Whenever you are asked to fill in a form, look for the boxes that you can click to indicate how you would like us to contact you.
- Electronic communications will contain an ‘unsubscribe’ link.
- You can ask us to remove you from our database at any time by e-mailing info@focusfoundation.org.uk using the form available on our website.
- We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Cookies
You can adjust your preferences related to cookies when on our website by clicking on the ‘Cookie Preferences’ link at the footer of the page.
This website uses cookies – small text files that are stored on your computer, mobile device or in your browser – to help us to monitor how visitors use our site and allow us to maintain the optimum experience for website users. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It allows a website to remember things like who you are and your preferences.
Most websites you visit will use cookies in order to improve your user experience by enabling that website to ‘remember’ you. Please note that by disabling cookies you may not benefit from some of the features of our site.
How long do cookies last?
Cookies last for different lengths of time depending on what they are used for:
- Session cookies are temporary cookies and are only stored until you leave the website or when you close your web browser.
- Persistent cookies last for a fixed period of time, defined within the cookie, and allow the website to recognise the device again when the user returns to that website on that device.
First and third party cookies
First party cookies are set by the website and can only be read by that website.
Third party cookies are set by an organisation other than owner of the website. This might be for the purposes of website measurement, to allow a third-party service on the website to operate or to target or deliver advertising.
You can find a list of these cookies and options to control such cookies by clicking on the ‘Cookie Preferences’ link at the footer of the page.
Our use of cookies
This Site uses a range of first and third party cookies that enable us to offer an enhanced and personalised experience. The information stored in cookies falls into the following categories:
Required Cookies
These cookies are necessary to enable the basic features of this site to function, such as providing a secure log-in and viewing content.
Functional Cookies
These cookies allow us to analyse your use of the site to evaluate and improve our performance. They may also be used to provide a better customer experience on this site. For example, remembering your log-in details, or providing us information about how our site is used.
Advertising Cookies
These cookies are used to show you ads that are more relevant to you. We may share this information with advertisers or use it to better understand your interests. For example, Advertising Cookies may be used to share data with advertisers so that the ads you see are more relevant to you. They remember that you have visited a website and this information may be shared with other organisations such as advertisers. These types of cookies are also used to create user profiles in order to personalise your experience whilst using our website and serve adverts in line with preferences shown by you whilst browsing the web. Use of such cookies means that when you are on another website, you may be shown advertising by third parties based on your browsing patterns on, and usage of, our website.
To manage functional and advertising cookies, visit our cookie consent management platform by clicking on the ‘Cookie Preferences’ link at the footer of the page.
Removing cookies
Using our cookie consent management platform
The required cookies we use are essential for parts of the site to operate and they are in place at the start of your website session. However, to manage functional and advertising cookies on our website, visit our cookie consent management platform by clicking on the ‘Cookie Preferences’ link at the footer of the page.
Changing your browser settings
All major browsers allow you to change your cookie settings. You can set up your web browser to notify you when you receive a cookie, allowing you to either accept or not to accept the cookie. You can usually find these settings in the ‘options’ or ‘preferences’ menu of your browser. To understand these settings, please see the following links that may be helpful, or you can use the ‘Help’ option in your browser.
Safari web and iOS.
You can also delete all cookies that are already on your device and prevent them from being placed. If you do this, you may have to manually adjust some preferences every time you visit a website and some services and functionalities may not work.
When might we disclose your Personal Information to others?
Please be assured that except for the reasons listed below, we will not disclose your Personal Information to others.
We may disclose your Personal Information to others in the following circumstances and/or for the following purposes:
- Where it is necessary for the provision of information or services to you
- Where we are required to do so by the courts or to comply with other legal, statutory and/or regulatory obligations including accounting and taxation requirements
Monitoring
Please note that if you communicate with us electronically by e-mail, this communication may be randomly monitored and/or recorded to protect the interests of our business and our customers. This includes for the purposes of maintaining customer/service quality standards, detection of and/or prevention of crime and to ensure that Focus Foundation employees comply with legal obligations and Focus Foundation policies and procedures (including our customer relations practices).
Hyperlinks
We may provide hyperlinks from this web site (‘the Site’) to web sites of other organisations including websites of associated companies. Please note that this Privacy Policy applies only to this Site and that Focus Foundation will not liable for the contents of linked web sites or any transactions carried out with organisations operating those web sites.
Last updated: November 2024